Office Assistant Job

Office Assistant Job Description

RESPONSIBILITIES:

Assisting teachers on an on-call basis
Managing budgets and logistics
Logging payments into Excel and School System
Sending payment reports on a regular basis as directed by Principal
Organizing and scheduling online meetings for each class (during online learning)
Taking meeting minutes
Writing and distributing emails, correspondence memos, letters, faxes and forms
Assisting in the preparation of regularly scheduled reports
Developing and maintaining a filing system
Ordering school and office supplies and researching new deals and suppliers
Maintaining an inventory of school supplies
Submitting and reconciling expense reports
Printing required documents as directed by staff
Completing and submitting staff time-sheets to Principal

QUALIFICATIONS:

Proficiency in MS Office Working knowledge of office equipment, like printers and fax machines

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant is a plus

Knowledge of office management systems and procedures is a plus.

EXPECTED MINIMUM TIME COMMITMENT: Working for 8 hours per week.